Fort Worth ISD

Fort Worth ISD Begins Process to Select Student Information System

The Fort Worth ISD is working with the Center for Educational Leadership and Technology (CELT) in the selection process of the District’s Student Information System.

“It is our obligation to find the best product out there to serve the Fort Worth ISD,” says Superintendent Walter Dansby.

CELT has begun the process of interviewing District personnel to determine requirements for the next student information system. The kickoff of the project began in July with three days of roundtable discussions. Additional meetings will take place August 14-16. If you have any opinions you’d like to share regarding this process or system requirements, contact your building principal or supervisor or Marcia.Formby@fwisd.org, Sue.Guthrie@fwisd.org or Kyle.Davie@fwisd.org.

Below is the timeline for the needs identification, selection and implementation of the Student Information System. It’s divided into three phases, culminating with the successful implementation in the 2013-14 school year.

Phase	Activity	Deliverables	Date
0	Project Planning	Scope of project, development of documents and materials for project overview, oversight, and project launch	June 25-July 13, 2012
I	Project Orientation and Launch	Project kickoff meeting with FWISD steering committee and project team	July 17, 2012
I	Data Collection Activities, Interviews and Focus Groups	Complete interviews and focus groups to develop functional requirements for the RFP to procure a new district Student Information System	July 17-19, 2012 August 14-16, 2012
I	Functional Requirements I to Project Team	Functional requirements part I delivered to Project Team for review	August 3, 2012
I	Functional Requirement Part I Review	Project Team reviews Part I of the functional requirements	August 6-7, 2012
I	Needs Analysis	Development of functional requirements and performance specifications	July 17-August 16, 2012
I	Functional Requirements to Project Team	Functional requirements part II delivered to Project Team for review	August 20, 2012
I	Functional Requirements Part II Review	Project Team reviews Part II of the functional requirements	August 21-22, 2012
I	RFP Draft	Request for Proposal Final Draft presented to FWISD	August 24, 2012
I	RFP Development	CELT and FWISD complete RFP	August 27-28, 2012
I	RFP Released	CELT and FWISD publicly release the Student Information System Request for Proposal	August 29, 2012
I	Pre-Proposal Vendor Conference	CELT and FWISD conduct a pre-proposal vendor conference to clarify RFP changes and to answer vendor questions	September 5, 2012
I	Compile Vendor Demo Scripts	CELT and FWISD will develop and compile vendor demonstration scripts for the vendor demonstrations	September 6-7, 2012
I	RFP Close	Request for Proposals closed	September 28, 2012
II	RFP Evaluation	Request for Proposals evaluated by FWISD project team	October 1-10, 2012
II	Vendor Finalists Identified	Three vendor finalists identified and presented to FWISD by CELT and project team for approval	October 17, 2012
II	Notify Vendor Finalists	Notify Three Vendor Finalists of selection and demonstration schedule	October 18, 2012
II	Vendor Demos	Vendor Demonstrations completed by the three selected finalists	November 1-14, 2012
II	Summarize Results PPT and Report to FWISD	PPT presentation and report summarizing vendor demos delivered and presented to FWISD recommending final vendor	November 16, 2012
II	Vendor Selected	Final vendor selected	November 19, 2012
II	Negotiations with Selected Final Vendor	Negotiate contract, pricing, and deliverables with selected final vendor	November 19, 2012 – December 7, 2012
II	Selected Vendor Presented to FWISD School Board	Selected vendor presented to the FWISD school board for approval	December 11, 2012
II	Contract Complete with Selected Vendor	Contract completed with selected vendor	December 21, 2012
III	Implementation Phase In at pilot schools	Implementation of the solution to begin in January 2013, completing August 2013	January 2013-August 2013

-FWISD-

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