Enterprise Resource Planning

Need a question answered that's not addressed below?
Call the ERP Department at 817-871-3170 or e-mail debra.ware1@fwisd.org.

What is MUNIS, and what is the ERP? Are they one and the same?

• E= Enterprise (Organization-wide)
• R= Resource (People, money, and things)
• P= Planning (and control)

MUNIS is an enterprise software system to plan and control financial and human resources across the entire business district.

Frequently Asked Questions

How many people are MUNIS users?
553

How many people have you trained?
507 at campuses and in non-finance departments and 46 in the Business and Finance Division.

What happens if I was trained early on, but have since realized I need more training? What may I do?
Help may be obtained from 1 of 3 resources. We offer online videos on our Web site at:  

(under the Learning Resources Tab), 28 individual “how-to” documents or visit the MUNIS Open Lab on Mondays in the ERP Conference Room located at 100 N University Drive, Suite SW 180 from 8:30 a.m. 5:00 p.m.

All new systems have “bumps” in the road. What has been the biggest challenge in transitioning to the new MUNIS/ERP system?
The biggest challenge in the transition to the MUNIS System has been bridging the gap between the way staff did their jobs in the AS400 and the way staff needs to their job on the MUNIS System.

I’m a MUNIS user. Are budget transfers “real”? 
Budget Transfers have been “active” since September 22, 2008. They must be finalized by the Budget Department.

Who has permission to do budget transfers? Is it just the approvers? Can the requisitioners do them also? Budget Transfers can be requested by both requesters and approvers.

When you enter a REQ (requisition) and it’s rejected because of a minor thing like leaving off a commodity code, you receive an e-mail from the buyer saying “Your REQ was rejected because you left off the commodity code.” Then  you must start all over again. Why can’t the buyer just go ahead and supply the code? And, why must you do the inputting all over again from scratch? (This gets very frustrating.)
It is not necessary to start all over again, in fact during training we specifically requested that requisitioners not start over from scratch, instead the rejected requisition should be opened by selecting item G under the Department Menu –Requisition Entry – Click on the Binoculars and type the requisition number to find the rejected requisition. Click OK/Accept (Green Check Mark) and your requisition will display. Review the notes typed by the approver or buyer indication why the requisition was rejected. Activate the requisition. To do that click the Activate button on the left side of the window. The Requisition status will change to “4 – Allocated.” Click Update and make the changes requested by the buyer or approver, Click Ok/Accept (Green Check Mark) to save the changes. Click the Release Button on the Left Column and you are done.

Why are certain longtime vendors not on the list?
The District contacted 48,000 vendors in the Spring of 2008 to inform them of the MUNIS Project and to request certain data elements from them.  All vendors who have provided the data elements have been entered into MUNIS.